Articles on: eLearn Portal Access

Guidelines on deleting contents in the course page

This feature is only applicable for Faculty members who already have access roles such as Coordinator, Lecturer, and Staff.

Deleting content in your teaching module should be done carefully to avoid loss of important learning materials or student data. Please follow the guidelines below:

1. Confirm Before Deleting

Ensure the content is no longer needed for current or future teaching (e.g., outdated notes, duplicate files).
Check whether the content is linked to any activities, assessments, or student submissions.

Do NOT delete assignments, quizzes, or forums that contain student submissions or grades.
Deleting such items may result in permanent loss of student data, which cannot be recovered.

3. Use “Hide” Instead of Delete (Recommended)

If unsure, use the “Hide” function to temporarily remove content from student view.
This allows you to restore the content later if needed.

4. Backup Important Materials

Before deleting, download or back up files and resources.
For entire sections or courses, consider using Moodle’s backup function (consult with eLearning Department).

5. Check Course Structure

Ensure that deleting a file or activity does not disrupt the flow of your module (e.g., broken links, missing references in instructions).

6. Coordinate with Co-Lecturers

If you are teaching with others, inform them before deleting shared content to avoid miscommunication or loss of important materials.

7. Follow Institutional Policies

Ensure deletion actions comply with your institution’s academic, audit, and record-keeping requirements.
Some materials may need to be retained for accreditation or review purposes.

8. Be Aware of Permissions

Only users with editing rights (e.g., lecturers, course coordinators) can delete content.
If you do not have the required permission, contact the eLearning Department.

9. Understand Permanence

Deleted items are usually permanently removed and cannot be restored unless a backup exists.
Proceed with caution before confirming deletion.

10. Seek Support if Unsure

If you are uncertain about deleting functions or whether to delete specific content, consult the eLearning Department.

When in doubt, hide first, delete later. This reduces the risk of accidental data loss and ensures continuity for students.

Updated on: 24/04/2026

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